In this previous tip I reminded you that hitting Command + J and typing a page number and Enter will take you to that page. But in the event that you have special page number options set, it won’t work without a little more effort. Lets say you have an 8 page booklet you’re working on in Adobe InDesign and you want the page numbers to start on document page 3 (because document page 1 is the cover and page 2 is the inside cover). You would right (Control) click on document page 3 in the Pages palette and select Numbering & Section Options and click the Start Numbering Pages At button and type “3”. This now makes document page 3 be page number 1. The problem is that now when you hit Command + J to jump to a page, you can’t because you’re using Section options. The way around it is to use the standard Command + J, but instead of typing just “3” you must use +3 instead. The + (plus key) tells ID that you want to go to the absolute document page 3… which is actually page 1 in your page numbering scheme. This is somewhat confusing, and quite frankly, I find it very unintuitive, but once you get used to doing it, it’s still faster than going to the pages palette and scrolling through a long document to get to the page you want.
When you have content placed in a frame in Adobe InDesign, you can press Command + Option + C to resize the frame to the size of its contents – text or graphics. You can also hit Command + Option + E to stretch a graphic to fill a frame. If you want to keep the graphic scale proportional, add the Shift key. Once your graphics are placed in a content frame and sized to your liking, you can center the graphic in the frame by pressing Command + Shift + E. These commands may seem obvious, because they’re in the menus and in the manual, but I’ve found that many designers and production artists are so used to Quark’s key commands that they forget to learn new ones.
When you’re in Adobe InDesign and you have a text block that you have carefully set right-aligned tabs for using the tab bar, you’re somewhat stuck with the tab setting if you need to resize the frame. The tab setting stays where it is regardless of any width adjustments you make to the text frame. You can make it much easier on yourself simply by hitting Shift + Tab. This will automatically put the text after the tab to the far right point of the text frame regardless of the width of the text frame. This of course makes it much easier on you if you need to make that frame a bit thinner or wider.
When using Adobe InDesign, you can send any item to the back of a layer by pressing Command + Shift + [. To bring the item to the front, use the ] key instead. Take the Shift key out and you’ll move the item up and down in the layer order one at a time.
Getting control of the Font menu can be a daunting task if you have a lot of fonts activated. Adobe has made their apps somewhat easy in that they group fonts by family, but it can still be a long list to scroll through. When you’re working in Adobe InDesign, you can click in the font field in either the Character palette or Control bar and type a letter of the font you’re looking for, which will automatically select the first font using that letter. So if you type the letter “T” you will most likely end up at a font named Tahoma. Once you have the first font by that letter in the menu, you can click the font popup menu and select the actual font you want. Another way is to simply start typing the font you are looking for and InDesign will select the font as you type.
Did you know that you can select all the objects on a specific layer on the active page by Option-clicking the layer’s name in the Layer palette?
To select objects hidden behind other objects or simply below a larger object, Command + Click until the object you want is selected. Each click selects the object below the previous top object. When you reach the object you want, you can move the object by dragging it while the mouse button is still held down, or drag it from the object’s center point. This is a handy tip, but I’ve found it easier, and more beneficial to make heavy use of Layers. I put text on one layer, borders on another, photos on yet another… it makes it MUCH easier to change things later if I need to.
Following up on the previous tip on how to free up RAM in Photoshop, if you work in Adobe InDesign all day like I do, you may notice that it gets very sluggish after a few hours. You’ll be doing yourself a huge favor if you simply quit InDesign every once in a while and re-launch it. InDesign will fly along at full speed once you do. The problem is that InDesign suffers from some sort of “memory leak” and it slowly but surely keeps things stored in RAM that it should have purged by itself. Over time, this leads to a slow down that is especially noticeable when scrolling pages with images, scaling images, etc… Quit and relaunch and the RAM gets set free!
One of the many things designers dread about working with paragraphs of justified type is what we call rivers (gaps inbetween words or letters so large that when it appears on every line in a paragraph it looks like a river going down through your paragraph). Of course you can kern your way through this mess, line by line – and if you use Quark XPress, that’s all you can do. That’s because Quark implements what is called a single-line composer method. This means that Quark looks at one line at a time in a paragraph and decides how to best break the line and adjust the word spacing. Unfortunately, this simply is of little use because if you have to go back and add a word or two, you end up having to re-kern the entire paragraph again. One of the many beauties of Adobe InDesign is the multi-line composer and optical margin alignment features. The multi-line composer feature in Adobe InDesign looks at an entire paragraph of justified text, rather than one line at a time, and decides how to best break each line. For instance, if you add a word or two in the middle of the last sentance of a paragraph, Quark would only kern that last sentance or line, while InDesign looks at the entire paragraph and may even make new line breaks in the first few lines of the paragraph if necessary – which gives you a wonderful, relatively river-free paragraph of text. Then when you turn on Optical Margin Alignment in the Story palette, you are treated to automatic letter and punctuation hanging. This means that letters and punctuation which fall at the first or last character one each line are adjusted so that they hang outside of the text box. In the example below, you can see where the punctuation and the “r” hang over the text box just a little bit, visually making the text look truly “blocked” or justified. Notice also that there are no “rivers” in the paragraphs. Now lets look at Quark’s composition. I took the same exact paragraph, same font & type size and the same text box width and placed it in Quark, and the results are quite different. In the graphic below, you not only see that punctuation and letters aren’t hanging (which gives the first line of each paragraph a sudo-indent appearance that looks like hell), but the line breaks aren’t that great and the kerning is horrid, creating “rivers” all over the place. While margin alignment and multi-line composing won’t do much for you when working with headlines and single lines of text in ads, it can make all the difference in the world when working with newsletters, magazine editorial, brochures and ads that do contain a paragraph of text or two. To turn on Optical Margin Alignment for every InDesign document you create, close all files and open the Story Palette found under the Type menu and click the Optical Margin Alignment check box. Clicking the check box with a document open will only turn it on for that document.
You may know that Quark has a “Library” palette that allows you to store objects for future use. But did you know that InDesign has one as well? To use it, go to File>New>Library. Then, place an image or text block on the page and keep it selected. Then click the New Library Item button in the Library palette (it looks like a page icon at the bottom). You can click the “i” icon to add descriptive information to each image as well. Once you store an object in the Library palette – the object is always available in every document. Better yet, the object retains its scaling attributes and its place on the page – perfect for newletter mastheads, etc. Then whenever you need one of the objects in the Library, you simply choose Place Items from the palette flyout menu. This may seem like a frivolous feature, given that you could just cut and paste in place from other files if you happen to have them open. But think about all the time you spend navigating in the Place dialog box just getting to the folder that contains the artwork… the time savings adds up quickly by using the Library.